For a quick and simple version of studio policies, view our registration form here. For more detailed descriptions read below.
Waiver & Agreement - prior to participating in classes all students must submit a signed waiver & agreement to policies
Family Membership - (not required for Summer Session, 6 Week Sessions, or Community Ballet) there is an annual Family Membership Fee which is due at the time of registration and is non-refundable. This covers the whole family so brother, sister, mom, and dad can all dance! Click here for a current schedule of classes.
Studio Etiquette - students and parents must adhere to all etiquette policies (fully outlined in the Student & Parent Handbook) here are a few important highlights from our studio etiquette:
Drop Off - students may be dropped off no more than 10 minutes before class start.
Pick Up - students must be picked up promptly after class ends (a $1 per minute late fee applies for students not picked up within 10 minutes of class ending).
Attire - students should wear proper attire for all classes, it is at teacher discretion to not allow participation for safety reasons if a student is not wearing proper attire.
Gearhart Lobby - families waiting in the lobby for students should be calm and quiet, we have office staff working!
Warrenton Location - Pending a move or expansion, the Warrenton studio temporarily does not have a parent waiting area. Families of students are asked to either view classes through the front windows or return after class is over to pick up.
Tuition - (for 6 Week Sessions click here) regular class tuition is a flat monthly rate billed on a 10 month payment plan, regardless of how long or short a month is due to holidays or closures. Tuition is due on the 25th day of the month prior (example: September tuition is due on August 25th) and is billed August through May for classes in September through June.
Auto Pay - participants (except 6 Week Session & Community Ballet participants) are required to have a card on file for tuition auto-pay. We will charge the card on file for tuition (and any other outstanding balance on the participant's account) on the 25th day of each month.
Non-Refundable - once paid tuition is non-refundable for any reason unless there is a class cancellation and no make-up class is available for the student to attend.
Decline/Late Fee - if a payment is late or an auto-payment attempt is declined a single $15 late/decline fee will be applied per family.
Cash/Check Payments - we welcome payments by cash and check. Payment must be received prior to the 25th of the month to avoid auto-payment to the card on file.
Dropping A Class - if a student wishes to drop a class, but not withdraw completely from Encore we require 15 days notice prior to the next auto-pay date via email. If notice is not received or is received less than 15 days prior to the next auto-pay date the student's account will be billed for the class(es).
Withdrawing - if a student wishes to withdraw from all classes, we require 30 days notice prior to the next auto-pay date via email. If notice is not received or is received less than 30 days prior to the next auto-pay date the student's account will be billed for the class(es).
Missed Classes - if a student misses a class due to illness or school function, they may schedule a make-up in an alternative age/skill appropriate class.
Spring Recital - costumes are required for participation in, and tickets for all family members other than the performers are required for viewing the Spring Recital. Cost of costumes varies by class and size needed (see class information page for details).
Buying Costumes - costumes are automatically billed to all active students (excluding 6 Week Sessions and Community Ballet) in 2 installments, half on October 25th and half on November 25th for the following Spring's Recital. If signing up for classes after November, costume availability is not guaranteed and cost of any available costumes is due at sign-up.
Plus Size - there may be an additional fee for plus size costumes.
Alterations - any alterations to the costume are the responsibility of the parent/guardian or student.