Policy & Waiver Agreement
Upon enrollment with Encore, participants automatically agree to our studio policies and waivers outlined below. A signed copy of the waiver form must be submitted prior to participation in classes (digital or paper copy are both acceptable). Participants may be asked to sign the waiver annually.
Emergency Contact: For liability and safety reasons, every participant must provide the phone number and name of an emergency contact. Should an incident arise (whether illness or a medical situation) the primary contact for a participant will be contacted first, and an emergency contact second if the primary contact is not reachable.
Annual family membership is required for participants (excluding shortened 6 or 8 week sessions and summer classes). The membership covers all immediate family members of the household. Membership gives participants access to our sibling discount, family maximum tuition discount, annual performance opportunities, priority placement into the following season’s classes, and a membership renewal gift.
Auto-Renewal: All participants (excluding shortened 6 or 8 week sessions and summer classes) will have their membership renewed for the following season (see page XYZ for season information) on April 25th annually. Once charged, membership is non-refundable. Families may opt-out of renewal before April 24th if they do not want to return, or are unsure if they will return for the following season.
Dropping A Class
If a participant wishes to drop a class we require 15 days notice prior to the next auto-pay date via email. If notice is not received (or is received less than 15 days prior to the next auto-pay date) the participant’s account will be billed for the class.
Costumes For Dropped Classes: If costumes for the class(es) have already been ordered, the studio will try to re-sell the costume(s) to another participant if possible (and a credit will be given to the participant), if the costume(s) is(are) not re-sold the participant will not be credited for the costume(s) cost and they may pick-up the costume(s) in late spring of the current session.
If for any reason during the dance session it is necessary for a participant to completely withdraw from classes a written notice must be submitted (email or paper is acceptable). We require 30 days notice to remove a participant from classes. Participants are responsible for any and all charges incurred on their account until 30 days after the withdrawal notice is received.
Costumes For Withdrawn Participants: If costumes for the class(es) have already been ordered, the studio will try to re-sell the costume(s) to another participant if possible (and a credit will be given to the participant), if the costume(s) is(are) not re-sold the participant will not be credited for the costume(s) cost and they may pick-up the costume(s) in late spring of the current session.
Regular session tuition is a flat yearly rate which is broken up into a 10 month payment plan, regardless of month length or holidays. Tuition payment is due on the 25th day of each month from August through May for the session September through June.
Auto Pay: Enrollment in the auto-pay system is required for participants (excluding shortened 6 or 8 week sessions and summer classes). Tuition (and any outstanding balances) are automatically charged according to the above schedule.
Late/Declined Payment: If payment is late or auto-payment is declined a $15 late fee per family is applied to accounts to cover administrative costs in tracking accounts.
Overdue Accounts: Tuition and any other dues on accounts must be paid by the 5th day of the month. If there is any balance due on a family’s account after the 5th, participants from that family will sit and observe classes until the account balance is at zero.
Prior to participation in any events with the studio (including but not limited to: recitals, parades, competitions, dance team events etc.) accounts must have a zero balance.
Cash/Check Payment: We accept payment via cash (exact only please) or check for tuition or any purchases. To pay via cash or check for tuition, please submit payment prior to the 25th of the month, if payment is not received prior to the 25th, the card on file will be auto-charged.
Our annual spring recital closes out the year with a big bang! Costumes are required for all dance classes to participate in the recital. Participants will need to provide their own shoes, tights (if needed) are included with costumes. Costs are as follows (per costume):
Standard child size: $75.00
Standard adult size: $85.00
2-in-1 for combination dance class: $95
Cheer child or adult: $65
Buying Costumes: Costumes are automatically billed to all active participants in dance classes (excluding shortened 6 or 8 week sessions and summer classes) in 2 payment installments. Half of the total cost of all costumes is charged on October 25th and half is charged on November 25th. If a participant registers after November, costume availability is not guaranteed and cost of costumes is due at sign-up.
Plus Size: There may be an additional fee for plus size costumes if one is needed for a participant.
Alterations: Any alterations to costumes are the responsibility of the participant.
Late Costume Fee: If a participant chooses not to purchase costumes at the scheduled annual auto-billing time or are late in paying for their costumes there is a $15 per costume late fee to cover administrative and separate shipping cost of the costumes.
Receiving Costumes: Participants will be given their costumes to take home after spring break.
Missing A Class
If a participant will miss a class, we request to be notified (even the day of) so that we can let the teacher know.
Make-Up Classes: Participants who miss a class due to illness or school function may schedule a make-up class once every 6 weeks. Make-ups can be scheduled in any class that has room and that is an appropriate level for the participant. Contact the main office to schedule make-ups.
Participants and visitors at the studio should adhere to all etiquette policies outlined below.
Drop-off: Participants may be dropped off no more than 10 minutes prior to class start
Pick-up: Participants must be picked up promptly when class is done. A one dollar per minute late fee applies to participants who are not picked up within a 10 minute buffer window after class ending.
Food/Drink: Participants may bring water (in a sealable container) into the studios. No other food or drink is allowed in the studios. NO GUM is allowed in the studios.
Shoes: Please note that street worn shoes are not allowed to be worn into the studios.
Attire: Participants should wear proper attire for all classes, a class attire requirements page is available online or in the office. It is at teacher discretion to not allow participation in class for safety reasons if a participant is not wearing proper attire. Necklaces, bracelets, and earrings which dangle should be removed prior to participation in classes.
Viewing Classes: At the Gearhart studio visitors may view class through the window into Studio A, and may view a live-feed monitor of Studio A or Studio B. At the Warrenton studio visitors may view class through windows into each studio. The viewing windows are 2-way (participants can see you watching them) so please refrain from distracting, waving at, or talking to participants during class time.
Bullying/Harassment: Our studio has a zero tolerance policy in regards to bullying or harassment of our participants, their families, and our staff. Anyone who bullies or harrasses anyone at a studio or event will be asked to leave the studio or event. If the person continues to bully or harass anyone they may be asked to cease their participation with Encore Dance Studio permanently.
Health & Wellness Policy
All participants and visitors to the studio should be in good health and free of any illness or infection which could be transmitted to other persons. To help keep our staff, participants, and visitors healthy we adhere to the below policy, and reserve the right to require visitors or participants to exclude themselves from entrance or participation in classes or events.
Our studio has a zero tolerance policy on head lice. We take preventative measures to prevent the spread of lice, including conducting checks of participants hair. If any participant is found to have eggs (nits) or lice (live or dead) the participant will be sent home immediately.
Participants and visitors should not participate in classes or events and should not enter the studio space if they have lice (alive or dead) and/or eggs (nits). Further they should be free of lice and/or eggs for at least 24 hours. NOTE: Treating for lice/eggs does NOT ensure that all specimen are dead and removed.
Participants and visitors should be fever* free for 24 hours prior to participation in classes or events or entering the studio space (without the use of fever-reducing medicine).
Participants and visitors should be free from continuous coughing.
Participants and visitors should not participate in classes or events and should not enter the studio space for 24 hours after their last episode of vomiting or diarrhea AND after taking a first dose of antibiotics for an infection.
Participants and visitors should not participate in classes or events and should not enter the studio space with pink eye (conjunctivitis) until they have been on medication for at least 24 hours and have been told by a physician that the infection is no longer contagious.
Participants and visitors should not participate in classes or events and should not enter the studio space if they have any illness presenting with rash, recurring episodes of bleeding, skin lesions or sores until they have been told by a physician that they are not contagious.
Why is there a dress code?
Just like any other sport, there are requirements for what a participant wears to help them excel. Soccer players need the right color jersey and cleats to play right? Dance is the same, there is a dress code in all of our classes.
Are there any discounts or scholarships?
YES! We offer a few different discounts for families, two annual fundraisers, and we partner with the Encore Performing Arts Foundation which provides scholarships to some participants. Check with the office if you’re interested in applying for a scholarship or to get fundraiser information.
Family Max Discount: Families can enroll in unlimited classes and will not pay more than $425 monthly (excludes Born To Entertain Preschool, and shortened sessions).
Sibling Discount: Siblings from the same immediate family who do not qualify for the above Family Max Discount will receive 20% off of their monthly payments (excludes Born To Entertain Preschool, and shortened sessions).
What are the season dates?
Our standard season runs from the first day after labor day in September half way through June, ending mid month with a big performance on stage!
There are a few shortened 6 and 8 week sessions offered. Dates vary, check with the office for details.
A short summer session is offered annually as well, usually beginning in June and going half way through August.
Are there performance opportunities?
Yes!!! We offer 2 on stage recitals annually, as well as two annual traveling performance weeks to local retirement homes. Occasionally the studio takes a group of performers to California where they perform for the crowds in Disneyland.
I think my child is more advanced than the rest of their class.
Our teachers have a great deal of experience with placement and participant skill level in their classes. Every participant advances differently, they may be excelling in one area but need some improvement in another. Some years they may be a leader in class and some years they may be a follower, but rest assured that no matter where they are placed there is valuable lessons being learned in class!
Do you offer private lessons?
We offer one-on-one lessons for current participants. They are available based on the instructor’s schedule and the availability of floor space in the studio. Please contact the office if you are interested in scheduling a private lesson.
Why can’t I stay in the classroom during my child’s lesson?
Although it is a joy to watch your child from inside the classroom during their lesson, it is very distracting to all of the participants. Have you ever heard that your child behaves differently for a grandparent or school teacher? The same thing applies at the dance studio, and oftentimes participants become more focused on their parent than their dance steps or the teacher’s instruction.